IWWF Data Protection Policy
PERSONAL DATA TREATMENT
This information policy is provided in compliance with Article 13 of Regulation (EU) 2016/679 on the protection of individuals, employed by or engaged in activities with the IWWF International Water Ski and Wakeboard Federation (including but not limited to athletes, coaches, managers, doctors, trainers, referees, field officers, physical trainers, committee members, contract personnel, administrators, volunteers) with regard to the processing of personal data, as well as the free movement of such data (hereafter: the “Rules”) for the foretold IWWF International Water Ski and Wakeboard Federation based in Switzerland (hereinafter referred to as “IWWF” or “the Holder” or “the Controller”).
1) WAYS AND PURPOSES OF DATA PROCESSING
The IWWF will collect all membership necessary data, such as name and surname, place and date of birth, address of residence, contact details (e.g. phone, e-mail), citizenship, photographic image depicting the member’s face, photographic and/or videographic images. During the registration phase, the IWWF will be entitled to collect other data, including special nature data, pursuant to Article 9 of the Regulations, such as health data in the case of services rendered to the IWWF by the member. We inform you that the data will be processed with the support of the following media: electronic (e-mail, text message, app notification) and/or paper, mail.
The collected data is used for the following purposes strictly related to national and/or international sports activities and in particular: administrative management and insurance of members, planning and organisation, including logistics, of activities and sports events, results and rankings, recruitment, selection, evaluation, fulfilment of fiscal or accounting obligations, litigation management.
2) LEGAL BASIS
a) For the provision of services related to the membership:
The provision of data is compulsory depending on the membership and/or legal obligations and therefore any refusal to supply them in whole or in part can generate ‘the impossibility’ for the IWWF to establish the relationship, execute it or correctly perform all the related duties to the membership. Among the purposes connected to the membership is the management of data for the purpose of sports justice and related publication of decisions and rulings; to create, store and use photographic and/or filmed images, for purposes related to public or historical / archival interest, as well as to promote activities and provide a testimony on the sports’ practice.
b) For marketing activities*
Your data may be processed for marketing purposes for sending commercial communications through the use of authorised systems (e.g. e-mail, text messages, app notifications) and traditional systems (e.g. paper mail), for the implementation of publicity and sponsorship activities and events, tournaments and sports demonstrations.
c) For third party transmission activities*
IWWF may communicate your data to third parties (companies in the sector, sponsors of IWWF) who will be able to process it by using their commercial communications through the use of automated systems (e.g. e-mail, text messages, notifications app.) and traditional systems (e.g. paper mail).
Your consent for the use of your data for marketing activities as stated in 2.(b) and / or for third party transmission activities as stated in 2.(c) can be revoked at any time by e-mailing to IWWF email@example.com
3) RECIPIENT CATEGORIES
In consideration of the communications carried out in compliance with contractual legal obligations, all data collected and processed may be communicated exclusively for the above specified purposes to: IWWF, Anti-Doping Bodies, Associations and Societies, Affiliate sports, bodies and/or other sports federations, International non-affiliated Sports Associations and Associations, other public or private entities and association bodies, including foreign ones, for the implementation of initiatives and activities related to the institutional aims of IWWF; Entities, Companies or entities that enter into contractual relations with IWWF for public activities or sponsorship of events, tournaments and sporting events, Bodies and Societies or entities including foreign ones, that enter into relations with IWWF for the organisation or management of sporting events, insurance companies, external consultants of the IWWF within the necessary limits for the performance of the mandate relationship (e.g. information technology development and maintenance companies and/or carrying out data processing activities, professional legal consulting firms, fiscal / administrative / accounting consulting firms, health personnel appointed by IWWF bodies of sports justice, etc.); Entities, Companies and third parties that carry out commercial activities of sale and/or supply of goods and/or services, publicity and advertising in the promotional and marketing commercial activity field.
Moreover, your data management, may also be shared with the following categories of authorised persons and / or internal and external managers in writing and to whom specific written instructions have been provided about the processing of data: members of the national/international bodies, employees and collaborators of IWWF, external companies that manage the IT services of IWWF.
The list of managers can be requested by writing to IWWF International Water Ski and Wakeboard Federation firstname.lastname@example.org . In relation to the relationship with IWWF, the company will be able to process data that the law defines as “particular” as suitable to detect, for example: a) the general state of health, whether suitable or not for carrying out certain activities (as determined by qualified medical personnel); b) religious convictions (religious festivities, alimentary preferences, etc.).
4) RIGHTS OF THE INTERESTED PARTY
We inform you that, in accordance with the current regulations, you have the following rights: request and obtain information about the existence of your data available to the Data Controller and access to such data; request the communication of your available data and / or transfer it to another holder for via automated systems, request the communication of your available data and / or transfer it to another holder, request and obtain the modification and / or correction of the personal data if you believe it to be inaccurate or incomplete, request the cancellation of and / or limitation or processing of your personal data in the case of data or information being unnecessary – or no longer necessary – for the aforementioned purposes, therefore after the retention period indicated in the paragraph below.
In particular, the following rights are recognised: Art.15 “Right of access of the interested party” Art. 16 “Right of rectification” Art.17 “Right to cancel” Art.18 Right to limit the treatment “Art.20″ Right of data portability” of the Regulation EU 2016/679 within the limits and under the conditions set out in Article 12 of the same Regulation.
To exercise the rights of the interested party, it is possible to contact IWWF by writing to the IWWF International Water Ski and Wakeboard Federation email@example.com
We also inform you that, in accordance with the current legislation, you can propose any complaints concerning the processing of your personal data, to the Guarantor for the protection of personal data. The IWWF has appointed a data protection officer, who can be contacted at the e-mail address firstname.lastname@example.org
5) CONSERVATION PERIOD
The aforementioned data and the other constituents of your membership relationship will be retained even after the termination of the membership relationship within the limits of the completion of any eventualities fulfilled or resulting from the conclusion of such relationship and for the judicial and defence needs.
The data relating to your sporting activities, as a registered entity, can be stored, without
temporal limitations, for historical and / or archival needs.
With reference to the processing for IWWF’s own marketing purposes, we inform you that the data will be processed for the entire duration of the membership relationship, with the exception of the possible revocation of the consent given by you.
With reference to the communication of data to third parties for marketing purposes, we inform you that the data may be the subject of communication until the possible withdrawal of your consent.
6) EXTRA EU DATA TRANSFER
Your data may be transferred outside the European Union by IWWF or its own data controllers, used by IWWF for activities related to the management of the membership relationship. This transfer, if occurring, will be legitimised by the consent of membership interested party, or it could be regulated with the importing subjects, through the use of standard contractual clauses adopted by the European Commission with the Decision 2010/87 / EU and any subsequent modifications, or alternatively, on the basis of a decision of adequacy of the Commission, on the basis of binding corporate rules and / or any other instrument permitted by the relevant regulations. You will be able to obtain information on the place where your data may have been transferred and a copy of such data by writing to the IWWF INTERNATIONAL Water Ski and Wakeboard Federation email@example.com .
In accordance to Article 8 of EU Regulation No. 2016/679, if the person concerned is a minor, the processing of the data referred to in this information will be considered lawful only if such consent is given or authorised by the holder of the parental responsibility.
8) PROCESSING HOLDER
Owner of the processing of your personal data is IWWF International Water Ski and Wakeboard Federation based in Switzerland.
9) PERSON RESPONSIBLE FOR DATA PROTECTION
IWWF has nominated a responsible person for data protection who can be reached by e-
GENERAL DATA PROTECTION REGULATIONS (GDPR)
You have received this information policy because IWWF holds some or all of your aforementioned personal data on its various electronic databases and uses it to communicate with you and provide information about you. In doing so and by way of this notice, with the receipt of this information policy by e-mail, you declare and recognise to have received this complete information pursuant to Article 13 of the EU Regulation 2016/679 and express your consent to the processing of your personal data with particular regard to those so-called details within the limits, for the purposes and for the duration specified in the information, as well as relatively to the communication to third parties of your personal data for IWWF registration and institutional purposes only. (MANDATORY).
Your consent for the processing of your personal data can be withdrawn at any time by e- mailing to IWWF firstname.lastname@example.org Take notice that if you exercise your right to withdraw your consent, IWWF will be unable to communicate with you or use your personal data for its institutional purposes.
- In doing so and by way of this notice, with the receipt of this information policy by e-mail, you declare and recognise to have received this complete information pursuant to Article 13 of the EU Regulation 2016/679 and express consent to the processing of your personal data pursuant to SECTION 2.(b) (OPTIONAL). Your consent can be withdrawn at any time by e-mailing to IWWF email@example.com
- In doing so and by way of this notice, with the receipt of this information policy by e-mail, you declare and recognise to have received this complete information pursuant to Article 13 of the EU Regulation 2016/679 and express consent to the processing of your personal data pursuant to SECTION 2.(c) (OPTIONAL). Your consent can be withdrawn at any time by e-mailing to IWWF firstname.lastname@example.org